Planning a bachelorette party is like project managing a vacation where everyone has different budgets, dietary restrictions, and opinions about how late is “too late.” The bride wants it to be perfect. The maid of honor wants it to not be a disaster. Everyone else wants to know how much it costs and what to pack.
This free bachelorette itinerary template handles all of it. It’s a shareable Google Doc designed specifically for group trips — with sections for the schedule, costs, accommodations, and the details that keep 8-12 people on the same page (literally).
What’s in This Template
Party Details Header
The at-a-glance info everyone needs: destination, dates, bride-to-be’s name, number of guests, accommodation address, and the maid of honor’s contact info (because someone needs to be the point person when plans change).
Guest List & Contact Info
Every attendee’s name, phone number, email, arrival/departure details, dietary restrictions, and allergies. This section is essential — when you’re booking a dinner for 10 people and the restaurant asks about allergies, you don’t want to text everyone individually.
Travel Details
Arrival and departure info for each guest. If some people are flying in at different times, this table makes airport pickups and carpool logistics manageable. Columns for: name, arrival date/time, flight or drive info, needs pickup (yes/no), and departure details.
Accommodation
Property name, address, check-in/check-out times, confirmation number, house rules (quiet hours, parking, pool access), Wi-Fi password, and room assignments. For Airbnbs and vacation rentals, this section prevents the “who’s sleeping where?” argument at midnight after a long travel day.
Day-by-Day Schedule
The main event. Each day broken into time blocks with the activity, location, address, reservation details, what to wear or bring, and estimated cost per person. Structured to include both planned activities and downtime, because even the most energetic bachelorette group needs a pool hour between brunch and the sunset boat cruise.
Budget Breakdown
Total estimated cost per person at the top. Below that, a line-item breakdown of shared expenses: accommodation (split), activities, group dinners, decorations, supplies, transportation, and the bride’s share (because typically the group covers the bride’s costs). Each line shows the total cost and the per-person split. A “collected?” column tracks who’s paid.
Packing List
A bachelorette-specific packing list. Beyond the basics, this includes: matching group outfits or accessories, themed items (sashes, tiaras, custom shirts), going-out outfits for each night, swimwear, comfortable shoes for walking, and any supplies the group is bringing (decorations, games, party favors).
Restaurant & Reservation List
Every restaurant, bar, club, and activity that needs a reservation, all in one table. Name, type, reservation time, confirmation number, address, dress code, and notes. When you’re trying to get a group of 10 into a car and someone asks “where are we going and what’s the dress code?” — the answer is in this table.
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How to Use It
- Maid of honor: make a copy. Click the template link, then File → Make a copy. Rename it something like “Sarah’s Bachelorette — Nashville — April 2026.”
- Fill in the confirmed details. Accommodation, travel dates, and the activities you’ve already booked. Don’t wait until everything is finalized — start with what you know.
- Share with the group. Click Share and add everyone’s email. Set permissions to “Commenter” if you want people to suggest changes without editing directly, or “Editor” if you want collaborative planning.
- Collect everyone’s travel details. Ask each guest to fill in their row on the Guest List and Travel Details sections. This saves you from chasing people individually for arrival times and dietary restrictions.
- Finalize and send a clean version. Once the itinerary is set, export as PDF (File → Download → PDF) and send it to the group. Some people prefer a static document they can save to their phone rather than navigating to a Google Doc.
Bachelorette Budget Tips
Get budget alignment early. Before booking anything, ask the group what they’re comfortable spending. The biggest source of bachelorette drama is cost surprises. Send a simple poll: “Are you comfortable with a $300-400 weekend, $500-600, or $700+?” Plan activities that fit where most people land.
Collect money upfront. Use Venmo, Zelle, or Splitwise to collect each person’s share before the trip. It’s much easier to manage group dinners and activities when the maid of honor has a pool of funds rather than chasing reimbursements afterward.
Plan one splurge and keep the rest reasonable. One fancy dinner, one special activity (boat cruise, spa day, wine tour). Fill the rest of the time with affordable fun — pool days, free walking tours, pregaming at the rental before going out. The bride will remember the experience, not the price tag.
The bride doesn’t pay. This is standard practice, but it affects everyone else’s budget. If the trip costs $500 per person and there are 9 guests plus the bride, each guest actually pays about $556 to cover the bride’s share. Factor this into your budget communication upfront.
Other Templates You Might Need
Planning a trip that goes beyond the bachelorette? These templates cover different aspects of travel planning:
- Travel Planner Template — comprehensive template covering research, booking, and pre-trip preparation
- Vacation Itinerary Template — simpler layout for relaxed trips
- Google Sheets Itinerary — spreadsheet version with automatic budget calculations
Once your itinerary is finalized, use the Yopki Travel Document Organizer to combine it with all your booking confirmations, Airbnb details, and activity tickets into one PDF that everyone in the group can download.
FAQ
Can I customize this for a bachelor party?
Absolutely. The structure is identical — group travel details, shared accommodation, activity schedule, and budget split. Just change the terminology. The budget and logistics challenges are the same regardless of who’s getting married.
How do I handle people who drop out?
Build flexibility into your budget. If someone drops out after accommodations are booked, the per-person cost goes up. Consider requiring a non-refundable deposit to confirm attendance, and note the cancellation policy in the Budget Breakdown section so everyone understands the financial commitment upfront.
Should I keep parts of the itinerary a surprise for the bride?
You can! Create two versions — a “full plan” that the planning group sees (shared with editors) and a “bride’s version” that leaves out surprises. Or use the same doc but mark surprise activities as “TBD — it’s a surprise!” in the bride’s view.