You don’t need a travel planning app. You need a Google Doc with a decent layout and all the right sections already in place.
This free travel itinerary template for Google Docs gives you exactly that: a clean, shareable document with sections for flights, hotels, daily activities, restaurant reservations, and emergency contacts. Copy it to your Drive, fill in your trip details, and you’re done.
What’s in This Template
The template is structured as a real travel document, not a blank page with a few headers. Here’s what each section covers:
Trip Header. Destination, travel dates, time zone difference, currency, and a notes field for anything trip-specific (like “rental car confirmation: ABC123” or “hotel is 20 min from airport by taxi”).
Emergency & Essential Info. Embassy phone number, travel insurance policy number, local emergency number (it’s not 911 everywhere), hotel address and phone, and your emergency contact back home. This section sits on page one for a reason — it’s what you need when things go sideways.
Flight Details. A table for each leg of your journey: airline, flight number, departure/arrival airports and times, terminal, confirmation code, and seat number. Room for layovers, return flights, and multi-city routing.
Accommodation. Hotel or Airbnb name, address, check-in/check-out times, confirmation number, Wi-Fi password, and any special notes (late checkout requested, parking situation, nearest grocery store).
Day-by-Day Itinerary. This is the main section. Each day gets its own block with columns for time, activity, location, confirmation/ticket number, estimated cost, and notes. Pre-formatted with morning, afternoon, and evening blocks so you can plan at whatever level of detail you prefer.
Restaurant & Food. A separate section for restaurant reservations and food spots you want to try. Includes name, cuisine type, reservation time, address, and a “booked?” checkbox.
Budget Summary. A simple table to track planned vs. actual spending across categories: flights, accommodation, food, activities, transportation, and shopping. Running totals calculate automatically using Google Docs’ basic table formulas.
Packing Checklist. A categorized checklist covering documents, electronics, clothing, toiletries, and trip-specific items. Uses Google Docs’ checkbox feature so you can tick items off as you pack.
How to Use It
- Open the template using the link below. It opens directly in Google Docs.
- Make a copy. Go to File → Make a copy. This saves a personal version to your Google Drive that you can edit freely. The original template stays untouched.
- Rename it. Change the title to something like “Paris Trip — March 2026” so you can find it later.
- Fill in your details. Start with the trip header and emergency info, then work through flights, hotels, and the day-by-day itinerary. You don’t need to complete everything at once — the doc is always there in your Drive.
- Share with your group. Click Share in the top right corner and add your travel companions by email. They can view, comment, or edit depending on the permissions you set. Everyone sees changes in real time.
- Export as PDF for your trip. When your itinerary is finalized, go to File → Download → PDF Document. Save this to your phone for offline access. Better yet, use the Yopki Travel Document Organizer to merge your itinerary PDF with all your booking confirmations into one printable travel packet.
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Why Google Docs Works Better Than Travel Apps
Everyone already has it. Your travel companions don’t need to download an app, create an account, or learn a new interface. If they have a Google account (and they do), they can open and edit the doc immediately.
Real-time collaboration. Three people can edit the itinerary simultaneously. Your friend adds restaurant picks while you book flights while your partner researches activities. No version conflicts, no “which version is the latest?” confusion.
Works on every device. Google Docs runs in any browser and has native apps for iOS and Android. Your itinerary is accessible from your laptop, phone, and tablet without syncing anything.
Offline access. Enable offline mode in Google Drive settings before your trip. Your itinerary will be available even without Wi-Fi — on the plane, in a subway, or at a border crossing with no data.
No feature limits or paywalls. Unlike TripIt Pro, Wanderlog Premium, or other planning tools, Google Docs doesn’t lock essential features behind a subscription. Everything you need — editing, sharing, exporting, offline access — is free.
Tips for a Better Travel Itinerary
Put confirmation numbers everywhere. Every flight, hotel, restaurant reservation, tour booking, and car rental should have its confirmation number right next to it. When you’re standing at a check-in counter and the agent asks for your confirmation code, you want it one scroll away, not buried in a forwarded email.
Include addresses, not just names. “Dinner at Trattoria Roma” is useless when you’re navigating a foreign city. “Dinner at Trattoria Roma, Via del Corso 12, 00186 Roma” can be pasted directly into Google Maps.
Add buffer time. Don’t schedule activities back to back. Travel between locations takes longer than Google Maps estimates, especially when you factor in getting lost, waiting for transportation, or simply wanting to linger somewhere. A 30-minute buffer between activities keeps your trip relaxed instead of stressful.
Link to your booking confirmations. In the notes column, paste links to confirmation emails or uploaded PDFs in your Google Drive. This turns your itinerary into a hub that connects to all your trip documentation.
Print a backup copy. Go to File → Download → PDF, then print it. Paper doesn’t need Wi-Fi, doesn’t run out of battery, and immigration officers in many countries still prefer physical documents.
Other Template Formats
Google Docs not your thing? We have the same itinerary layout in other formats:
- Travel Itinerary Template for Google Sheets — spreadsheet version with built-in budget formulas and sorting
- Trip Planning Spreadsheet — a more detailed spreadsheet with six tabs covering every aspect of trip planning
- Vacation Itinerary Template — a simplified version focused on leisure trips
Once your itinerary is complete, use the Yopki Travel Document Organizer to merge it with your flight confirmations, hotel bookings, insurance docs, and passport copies into one organized PDF.
FAQ
Can I use this template without a Google account?
You need a Google account to make a copy and edit the template. If you don’t have one, you can view the template and manually recreate it in another word processor. Alternatively, try our spreadsheet version which can be downloaded as an Excel file.
How do I access my itinerary offline?
In Google Drive, go to Settings → General → Offline and toggle it on. This requires the Google Docs Offline Chrome extension. Once enabled, your recent documents (including this itinerary) will be available without an internet connection on that device.
Can I add images to the itinerary?
Yes. You can insert photos, maps, screenshots of booking confirmations, or any other images directly into the Google Doc. Go to Insert → Image and choose from your computer, Google Drive, or a URL. This is useful for adding maps of your hotel location or screenshots of QR codes for tickets.
How do I share this with someone who doesn’t have Google?
Export the itinerary as a PDF (File → Download → PDF Document) and email or message it to them. The PDF preserves all your formatting and can be opened on any device without a Google account.